CTO Executive Assistant

TMGM

Sydney

3 days ago

Sydney

3 days ago

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CTO Executive Assistant

TMGM, a leading online trading provider and Chelsea FC's Official Regional Partner, seeks a proactive Executive Assistant to support the Chief Technology Officer in Sydney. The role involves calendar management, meeting coordination, document preparation, and stakeholder communication. Requires strong organizational skills, attention to detail, and an interest in technology.

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Hybrid

Full-time

Mid Level

Microsoft Office

Google Workspace

Salary

Not specified

Work Location

Sydney, New South Wales, Australia, AU

Work Model

Hybrid

Employment Type

Full-time

Experience Level

Associate

Core Qualifications

Technical (Must-have)

Microsoft OfficeGoogle Workspace

Soft Skills

attention to detailorganizational disciplinecommunicationtime managementprioritisationdiscretionprofessionalismproblem-solving

Key Responsibilities

•Manage the CTO's calendar, scheduling, meeting arrangements, and day-to-day coordination requirements.
•Prepare agendas, meeting materials, minutes, and follow-up action logs.
•Coordinate stakeholders across teams to ensure matters are progressed and deadlines are clearly tracked.
•Prepare, format, and finalise reports, presentations, summaries, and management-ready documents.
•Turn rough notes or verbal direction into clear, polished, and well-structured written materials.
•Maintain trackers, status updates, and document records with strong accuracy and attention to detail.
•Support executive communication, routine correspondence, and internal coordination tasks.
•Assist with organising information, identifying gaps, and ensuring follow-up items are closed out appropriately.
•Provide general executive support with professionalism, discretion, and a strong sense of ownership.
•Use modern productivity tools effectively; interest in Tech or AI tools that improve work quality will be an advantage.

Executive AssistantCTOFinancial ServicesHybridSydneyTMGM

Key Responsibilities

•Manage the CTO's calendar, scheduling, meeting arrangements, and day-to-day coordination requirements.

•Prepare agendas, meeting materials, minutes, and follow-up action logs.

•Coordinate stakeholders across teams to ensure matters are progressed and deadlines are clearly tracked.

•Prepare, format, and finalise reports, presentations, summaries, and management-ready documents.

•Turn rough notes or verbal direction into clear, polished, and well-structured written materials.

•Maintain trackers, status updates, and document records with strong accuracy and attention to detail.

•Support executive communication, routine correspondence, and internal coordination tasks.

•Assist with organising information, identifying gaps, and ensuring follow-up items are closed out appropriately.

•Provide general executive support with professionalism, discretion, and a strong sense of ownership.

•Use modern productivity tools effectively; interest in Tech or AI tools that improve work quality will be an advantage.