2 days ago

Document Controller

SISK Group

Amstelveen

2 days ago

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Document Controller

We are seeking a Document Controller to join our project team in Amsterdam, to support the effective management, distribution and quality control of all project documentation. You will work closely with the design, engineering and site management teams to maintain accurate records, ensure version control and manage compliance with company and project requirements. John Sisk & Son Ltd is one of Ireland’s leading construction and engineering businesses.

On-siteFull-timeEntry LevelMicrosoft OfficeISO 19650

Document Controller

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On-siteFull-timeEntry LevelMicrosoft Office

Salary

Not specified

Work Location

Amstelveen, North Holland, Netherlands, NL

Work Model

On-site

Employment Type

Full-time

Experience Level

Not Applicable

Core Qualifications

Technical (Must-have)

Microsoft OfficeISO 19650BS 1192PAS 1192VFPFVCDEDFTDocument ManagementVersion ControlFile Naming ConventionsChange ControlData ManagementTrainingMentoring

Soft Skills

CommunicationOrganisationalPrioritisationMultitaskingTime ManagementAnalytical ThinkingDiligenceSelf-motivationTroubleshootingTeamwork

Preferred Qualifications

Technical (Nice-to-have)

Field ViewISO 19650Digital Field Tools

Key Responsibilities

•Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
•Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
•Configure and implement change control processes within the CDE.
•Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
•Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.
•Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
•Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
•Support the ISM in maintaining compliance with company-wide DPD procedures and standards.
•Host training sessions for new users of VFP and FV, either individually or in groups.
•Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
•Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
•Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Document ControllerConstructionAdministrativeFull-timeOn-siteAmstelveenDocument ManagementISO 19650CDEVFP

Core Qualifications

Technical (Must-have)

Microsoft OfficeISO 19650BS 1192PAS 1192VFPFVCDEDFTDocument ManagementVersion ControlFile Naming ConventionsChange ControlData ManagementTrainingMentoring

Soft Skills

CommunicationOrganisationalPrioritisationMultitaskingTime ManagementAnalytical ThinkingDiligenceSelf-motivationTroubleshootingTeamwork

Key Responsibilities

•Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.

•Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.

•Configure and implement change control processes within the CDE.

•Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.

•Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

•Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.

•Cover duties of other Document Controllers when required, e.g., during holidays or sickness.

•Support the ISM in maintaining compliance with company-wide DPD procedures and standards.

•Host training sessions for new users of VFP and FV, either individually or in groups.

•Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.

•Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).

•Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.