Amsterdam
1 day ago
Executive Assistant & Team Experience Lead
Prosus
Amsterdam
1 day ago
Executive Assistant & Team Experience Lead
Prosus seeks an Executive Assistant & Team Experience Lead to support the Global Head of AI and manage the AI & Data Science team's experience. This hybrid role in Amsterdam combines executive business partnership with team wellbeing initiatives. Requires senior EA experience and people-focused program management.
HybridFull-timeSeniorCalendar ManagementTravel Coordination
Executive Assistant & Team Experience Lead
Prosus seeks an Executive Assistant & Team Experience Lead to support the Global Head of AI and manage the AI & Data Science team's experience. This hybrid role in Amsterdam combines executive business partnership with team wellbeing initiatives. Requires senior EA experience and people-focused program management.
HybridFull-timeSeniorCalendar Management
Salary
Not specified
Core Qualifications
Technical (Must-have)
Calendar ManagementTravel CoordinationVisa LogisticsBudget TrackingExpense ComplianceOnboardingEvent PlanningTeam OffsitesCross-functional CoordinationPERMA frameworkCommunicationStakeholder Management
Soft Skills
DiscretionConfidentialityOwnershipJudgmentAdaptabilityPaceResilienceCuriosityInitiative
Preferred Qualifications
Technical (Nice-to-have)
Organizational DevelopmentHR Business PartneringSupporting AI or deep-tech teams
Key Responsibilities
- Manage the Global Head of AI's calendar, inbox, and priorities with full ownership and good judgment
- Coordinate complex international travel, prepare itineraries, and handle visa logistics
- Prepare briefing materials, pre-reads, and follow-up actions for board, leadership, and cross-functional meetings
- Act as gatekeeper and trusted proxy: represent the Global Head of AI with internal and external stakeholders
- Track strategic communications and ensure alignment across the leadership team
- Manage budget tracking and expense compliance for the function
- Manage and develop junior team assistant(s), delegating execution-level work effectively
- Own the full onboarding experience for new AI team hires: from pre-arrival logistics through integration and early engagement
- Plan and execute team offsites, leadership programmes, and large-scale events end-to-end
- Apply a structured framework for team wellbeing, using PERMA as the underlying lens
- Hold regular office hours rhythm or other rituals to maintain a live pulse on team dynamics
- Oversee office and workspace needs, including hybrid work setup, seating strategy, and facilities coordination
- Drive cross-functional coordination with HR, IT, Events, Finance, Workplace, Legal, and Comms
- Track engagement and wellbeing signals over time and use them to improve team dynamics
Executive AssistantTeam ExperienceAIData ScienceHybridAmsterdamProsusSeniorFull-time