3 days ago

Senior Executive Assistant to CEO & Executive Team

MR MARVIS

Amsterdam

3 days ago

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MR MARVIS is seeking a Senior Executive Assistant to support the CEO and Executive Team in Amsterdam. The role requires 5+ years of C-level executive assistant experience, strong organizational and stakeholder management skills, and fluency in Dutch and English. The position offers a high-impact role in a fast-growing international retail company.

HybridFull-timeSeniorPowerPointGoogle Suite

Senior Executive Assistant to CEO & Executive Team

Apply

HybridFull-timeSeniorPowerPoint

Salary

Not specified

Work Location

Amsterdam, North Holland, Netherlands, NL

Work Model

Hybrid working, with our office in the heart of Amsterdam (3-4 days per week in office).

Experience Required

5 years

Employment Type

Full-time

Experience Level

Senior

Core Qualifications

Technical (Must-have)

PowerPointGoogle SuiteAI toolsMeeting managementCalendar managementStakeholder managementDecision trackingAction trackingEvent organizationFinancial administrationTravel managementExpense management

Soft Skills

ProactiveIndependentOrganizedAnalyticalDiscretionAdaptableCalmRelationship-drivenCandid feedbackJudgmentFollow-throughAccountability

Preferred Qualifications

Technical (Nice-to-have)

Retail industry experienceE-commerce experienceConsumer business experienceBoard meeting organizationOff-site organization

Key Responsibilities

•Own the preparation of Executive Team meetings, set agendas, collect pre-reads, and review materials critically.
•Keep track of key decisions, deadlines, and follow-up actions; follow up with Heads of Departments and escalate when needed.
•Challenge whether meetings need CEO involvement, redirect where appropriate, resolve conflicts, and prioritize requests.
•Act as a trusted point of contact between the CEO, Executive Team, and wider organization.
•Organize all-company meetings and support Leadership Team off-sites, coordinating agendas, materials, and logistics.
•Manage the CEO’s inbox and correspondence, financial administration and expenses, and travel and logistics.
•Use digital and AI tools effectively to work smarter, improve follow-through, and reduce unnecessary administration.

Executive AssistantC-level supportRetailFashionAmsterdamHybridFull-timeSeniorAdministrativeB Corp

Core Qualifications

Technical (Must-have)

PowerPointGoogle SuiteAI toolsMeeting managementCalendar managementStakeholder managementDecision trackingAction trackingEvent organizationFinancial administrationTravel managementExpense management

Soft Skills

ProactiveIndependentOrganizedAnalyticalDiscretionAdaptableCalmRelationship-drivenCandid feedbackJudgmentFollow-throughAccountability

Key Responsibilities

•Own the preparation of Executive Team meetings, set agendas, collect pre-reads, and review materials critically.

•Keep track of key decisions, deadlines, and follow-up actions; follow up with Heads of Departments and escalate when needed.

•Challenge whether meetings need CEO involvement, redirect where appropriate, resolve conflicts, and prioritize requests.

•Act as a trusted point of contact between the CEO, Executive Team, and wider organization.

•Organize all-company meetings and support Leadership Team off-sites, coordinating agendas, materials, and logistics.

•Manage the CEO’s inbox and correspondence, financial administration and expenses, and travel and logistics.

•Use digital and AI tools effectively to work smarter, improve follow-through, and reduce unnecessary administration.