Document Controller
John Sisk & Son Ltd
Document Controller
We are seeking a Document Controller to join our project team in Amsterdam, to support the effective management, distribution and quality control of all project documentation. You will work closely with the design, engineering and site management teams to maintain accurate records, ensure version control and manage compliance with company and project requirements.
Document Controller
We are seeking a Document Controller to join our project team in Amsterdam, to support the effective management, distribution and quality control of all project documentation. You will work closely with the design, engineering and site management teams to maintain accurate records, ensure version control and manage compliance with company and project requirements.
Salary
Core Qualifications
Technical (Must-have)
Soft Skills
Preferred Qualifications
Technical (Nice-to-have)
Key Responsibilities
- Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
- Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
- Configure and implement change control processes within the CDE.
- Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
- Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.
- Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
- Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
- Support the ISM in maintaining compliance with company-wide DPD procedures and standards.
- Host training sessions for new users of VFP and FV, either individually or in groups.
- Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
- Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
- Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.