2 weeks ago

Facilities Coordinator

JLL

Amsterdam

2 weeks ago

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Facilities Coordinator needed in Amsterdam for a full-time, on-site role in real estate. Responsible for operational activities including maintenance, vendor oversight, purchasing, occupancy services, and administrative support.

On-siteFull-timeSeniorAccountingPurchasing

Facilities Coordinator

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On-siteFull-timeSeniorAccounting

Salary

Not specified

Work Location

Amsterdam, North Holland, Netherlands, NL

Work Model

On-site

Employment Type

Full-time

Experience Level

Mid-Senior level

Core Qualifications

Technical (Must-have)

AccountingPurchasingVendor ManagementCMMSMaintenanceSchedulingBudgetingPurchase OrdersAuditingClient Relationship Management

Soft Skills

Customer ServiceCommunicationProblem SolvingProactiveOrganizationalAttention to DetailTeamwork

Key Responsibilities

•Provide hospitality and support for guests, visitors, and employees at client location
•Resolve problems associated with building services including janitorial, conference rooms, workstation, furnishings, fixtures, equipment, printers, and meal/snack service
•Assist with coordination and scheduling of maintenance activities to ensure completion within SLA
•Take ownership of CMMS systems to claim tickets and ensure issues are completed within SLAs
•Convert requests from phone calls, text, email into trackable tickets
•Complete detailed inspections to discover issues and assign tickets
•Ensure facilities comply with local building, health, safety, and fire codes
•Create and implement site operational rules and standard operating procedures
•Identify opportunities for improved operational standards
•Complete short and long-term projects for client
•Ensure work stays within client budget and identify cost-saving ideas
•Coordinate special events in support of client or JLL
•Pick-up, drop-off, prepare postage/labels
•Support client event team with coordinating JLL onsite vendors
•Coordinate with client teams to set up co-location spaces
•Manage office supplies and reorder stock as required
•Assist in financial processes for accurate and timely financial management
•Track actual spends vs budget
•Manage purchase orders, raising and receipting in E1 or other systems
•Conduct regular audits to ensure safety procedures are in place and working
•Keep H&S records up to date
•Ensure H&S roles and responsibilities are understood and implemented
•Assist in carrying out safety procedures when needed
•Report on JLL H&S platforms as required
•Manage contractors on site to ensure performance standards
•Work with suppliers for one team approach and report issues to JLL management
•Assist in procurement of vendors and services
•Develop and maintain strong client and stakeholder relationships
•Ensure client satisfaction and monitor customer satisfaction
•Complete reports at scheduled intervals with analysis for continuous improvement
•Accomplish KPIs as identified by Account Lead
•Ensure compliance with JLL minimum audit standards
•Update facilities related information as requested
•Perform other duties as assigned by Account Lead / Real Estate
•Identify innovations and best practices to support account
•Contribute to JLL H&S standards and work within agreed H&S roles and responsibilities

Facilities CoordinatorReal EstateOn-siteFull-timeAmsterdamVendor ManagementCMMSCustomer Service

Key Responsibilities

•Provide hospitality and support for guests, visitors, and employees at client location

•Resolve problems associated with building services including janitorial, conference rooms, workstation, furnishings, fixtures, equipment, printers, and meal/snack service

•Assist with coordination and scheduling of maintenance activities to ensure completion within SLA

•Take ownership of CMMS systems to claim tickets and ensure issues are completed within SLAs

•Convert requests from phone calls, text, email into trackable tickets

•Complete detailed inspections to discover issues and assign tickets

•Ensure facilities comply with local building, health, safety, and fire codes

•Create and implement site operational rules and standard operating procedures

•Identify opportunities for improved operational standards

•Complete short and long-term projects for client

•Ensure work stays within client budget and identify cost-saving ideas

•Coordinate special events in support of client or JLL

•Pick-up, drop-off, prepare postage/labels

•Support client event team with coordinating JLL onsite vendors

•Coordinate with client teams to set up co-location spaces

•Manage office supplies and reorder stock as required

•Assist in financial processes for accurate and timely financial management

•Track actual spends vs budget

•Manage purchase orders, raising and receipting in E1 or other systems

•Conduct regular audits to ensure safety procedures are in place and working

•Keep H&S records up to date

•Ensure H&S roles and responsibilities are understood and implemented

•Assist in carrying out safety procedures when needed

•Report on JLL H&S platforms as required

•Manage contractors on site to ensure performance standards

•Work with suppliers for one team approach and report issues to JLL management

•Assist in procurement of vendors and services

•Develop and maintain strong client and stakeholder relationships

•Ensure client satisfaction and monitor customer satisfaction

•Complete reports at scheduled intervals with analysis for continuous improvement

•Accomplish KPIs as identified by Account Lead

•Ensure compliance with JLL minimum audit standards

•Update facilities related information as requested

•Perform other duties as assigned by Account Lead / Real Estate

•Identify innovations and best practices to support account

•Contribute to JLL H&S standards and work within agreed H&S roles and responsibilities