4 days ago

Office Manager (Part-time)

Jellyfish

Amsterdam

4 days ago

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Jellyfish, a global digital marketing agency, is seeking a part-time Office Manager for its Amsterdam office. The role involves managing daily office operations, health and safety compliance, event planning, and vendor relationships. Requires at least one year of office management or administrative support experience and availability for 14 hours per week, including at least three mornings on-site.

HybridPart-timeEntry LevelOffice ManagementAdministrative Support

Office Manager (Part-time)

Apply

HybridPart-timeEntry LevelOffice Management

Salary

Not specified

Work Location

Amsterdam, North Holland, Netherlands, NL

Work Model

On-site; work remotely for up to 60% of your days; flexible working hours between 8am and 6:30pm

Experience Required

1 years

Employment Type

Part-time, 12 month fixed term contract, 14 hours per week

Experience Level

At least one year of experience in office management or administrative support

Contract Length

12 months

Core Qualifications

Technical (Must-have)

Office ManagementAdministrative SupportTime ManagementHealth and Safety ComplianceEvent PlanningVendor ManagementBudget ManagementArbo

Soft Skills

EmpathyCollaborationProblem SolvingCreativityAdaptability

Key Responsibilities

•Manage the daily running of the reception, welcoming visitors, handling calls and mail, and ensuring smooth office operations.
•Ensure the office remains safe, secure, and well-organised by overseeing health and safety compliance, including first aid, fire safety, and the regular maintenance of safety equipment.
•Plan and organise internal and external events, team socials, client meetings, and company-wide communications, taking care of scheduling and logistics.
•Support onboarding and offboarding processes, collaborating with HR and IT to ensure our employees have the equipment, technology, and workspace they need.
•Build and maintain strong relationships with external service providers and vendors, including cleaning, security, maintenance, and building management.
•Manage meeting room bookings and office space to avoid scheduling conflicts.
•Oversee office supplies, stationery, refreshments, and groceries, keeping track of stock levels and expenses.
•Coordinate travel and accommodation arrangements when required.
•Register all sick leave on Arbo and also leavers/new joiners.
•Check Arbo on a weekly basis for updates from the doctor and submit reports when necessary.
•Manage the office mail: scan, review the department involved and send the information. Maintain confidentiality of the information.
•Manage the budget assigned to the office, receipts, register purchases, etc.

Office ManagerPart-timeAdministrativeAdvertising ServicesAmsterdamOn-siteFixed-termDigital Marketing

Key Responsibilities

•Manage the daily running of the reception, welcoming visitors, handling calls and mail, and ensuring smooth office operations.

•Ensure the office remains safe, secure, and well-organised by overseeing health and safety compliance, including first aid, fire safety, and the regular maintenance of safety equipment.

•Plan and organise internal and external events, team socials, client meetings, and company-wide communications, taking care of scheduling and logistics.

•Support onboarding and offboarding processes, collaborating with HR and IT to ensure our employees have the equipment, technology, and workspace they need.

•Build and maintain strong relationships with external service providers and vendors, including cleaning, security, maintenance, and building management.

•Manage meeting room bookings and office space to avoid scheduling conflicts.

•Oversee office supplies, stationery, refreshments, and groceries, keeping track of stock levels and expenses.

•Coordinate travel and accommodation arrangements when required.

•Register all sick leave on Arbo and also leavers/new joiners.

•Check Arbo on a weekly basis for updates from the doctor and submit reports when necessary.

•Manage the office mail: scan, review the department involved and send the information. Maintain confidentiality of the information.

•Manage the budget assigned to the office, receipts, register purchases, etc.