Hilversum
1 day ago
Management Assistant
IFF
Hilversum
1 day ago
Management Assistant
Management Assistant role at IFF's Hilversum Creative Center, providing organizational support to senior leaders and teams. Requires strong calendar management, travel coordination, and project coordination skills. Full-time, on-site position in Hilversum, Netherlands.
On-siteFull-timeEntry LevelCalendar ManagementTravel Coordination
Management Assistant
Management Assistant role at IFF's Hilversum Creative Center, providing organizational support to senior leaders and teams. Requires strong calendar management, travel coordination, and project coordination skills. Full-time, on-site position in Hilversum, Netherlands.
On-siteFull-timeEntry LevelCalendar Management
Salary
Not specified
Core Qualifications
Technical (Must-have)
Calendar ManagementTravel CoordinationPurchase Order CreationVisa ApplicationsMS OfficeBusiness EnglishProject CoordinationInterpersonal SkillsAttention to DetailProactivenessOwnershipFlexibilityHigh-pressure ThresholdGlobal OrientationTeam Player
Soft Skills
ProactivenessOwnershipAttention to DetailInterpersonal SkillsTeam PlayerFlexibilityHigh-pressure ThresholdGlobal OrientationEthicsProfessionalismDiscretion
Preferred Qualifications
Technical (Nice-to-have)
SAPDutchRelated Experience
Key Responsibilities
- Heavy meeting scheduling and calendar management for individuals located around the world.
- Manage agendas, meeting notes, e-mails, and other communications on behalf of management.
- Follow up on deliverables assigned to meeting attendees.
- Project support for the Creative Center.
- Ownership of Purchase Order creation and follow up.
- Coordinate all travel, including air, hotel, and other reservations.
- Coordinate visa applications.
- Greet callers and visitors, serving as a positive representative.
- Maintain and order office equipment and supplies.
- Demonstrate high level of ethics, professionalism, and discretion.
Management AssistantAdministrativeChemical ManufacturingHilversumOn-siteFull-timeCalendar ManagementTravel CoordinationProject CoordinationSAP