1 week ago

Office Manager

Horizon3.ai

Amsterdam

1 week ago

Apply

Office Manager

Horizon3, a fast-growing cybersecurity company, seeks an ambitious Office Manager in Amsterdam for a dual-focus role: managing day-to-day operations of the Amsterdam and UK offices, and providing executive support to the VP of EMEA. The role requires 2+ years of experience in office management or executive support, strong organizational skills, and proficiency in tools like Google Workspace and Slack. The position is hybrid, with 4-5 days per week in the office, and offers a competitive salary of €63,000 - €70,000.

HybridFull-timeEntry LevelOffice ManagementExecutive Support

Office Manager

Apply

HybridFull-timeEntry LevelOffice Management

Salary

Not specified

Work Location

Amsterdam, North Holland, Netherlands, NL

Work Model

Hybrid: 4-5 days per week in Amsterdam office

Experience Required

2 years

Employment Type

Full-time

Experience Level

2+ years of experience in office management, executive support, operations, or administrative roles

Core Qualifications

Technical (Must-have)

Office ManagementExecutive SupportVendor ManagementEvent PlanningTravel CoordinationBudget ManagementGoogle WorkspaceSlackZoomExpense Reporting Systems

Soft Skills

Organizational SkillsMultitaskingPrioritizationCommunicationProactiveAmbitiousCollaborationOwnershipResults-driven

Preferred Qualifications

Technical (Nice-to-have)

Dutch

Key Responsibilities

•Own day-to-day office operations in Amsterdam office, including supplies, mail, facilities management, and ensuring the space is welcoming and fully operational
•Act as primary liaison with building management, contractors, and service providers
•Manage vendor relationships, contracts, and service quality for all office-related providers
•Prioritize employee experience, ensuring the Amsterdam office reflects Horizon3's culture
•Remotely manage day-to-day operations of UK office as it comes online, including vendor relationships, logistics, and serving as operational point of contact
•Serve as executive support partner for VP of EMEA, managing complex scheduling, calendar prioritization, and travel coordination
•Plan, coordinate, and execute EMEA-wide events, including team offsites, customer events, regional all-hands, and milestone celebrations
•Own logistics and scheduling for EMEA leadership meetings, QBRs, and cross-functional gatherings
•Manage vendor relationships for EMEA event services, including caterers, venues, and entertainment
•Track budgets and ensure events and travel are delivered on time, within scope, and aligned with company values

Office ManagerCybersecurityAdministrativeExecutive SupportEvent PlanningHybridFull-timeAmsterdamEMEA

Key Responsibilities

•Own day-to-day office operations in Amsterdam office, including supplies, mail, facilities management, and ensuring the space is welcoming and fully operational

•Act as primary liaison with building management, contractors, and service providers

•Manage vendor relationships, contracts, and service quality for all office-related providers

•Prioritize employee experience, ensuring the Amsterdam office reflects Horizon3's culture

•Remotely manage day-to-day operations of UK office as it comes online, including vendor relationships, logistics, and serving as operational point of contact

•Serve as executive support partner for VP of EMEA, managing complex scheduling, calendar prioritization, and travel coordination

•Plan, coordinate, and execute EMEA-wide events, including team offsites, customer events, regional all-hands, and milestone celebrations

•Own logistics and scheduling for EMEA leadership meetings, QBRs, and cross-functional gatherings

•Manage vendor relationships for EMEA event services, including caterers, venues, and entertainment

•Track budgets and ensure events and travel are delivered on time, within scope, and aligned with company values