3 days ago

Team Assistant

Flow Traders

Amsterdam

3 days ago

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Team Assistant

Flow Traders is seeking a highly organized Team Assistant to support the Executive Assistant to the CEO and the broader CEO Office. The role involves administrative support, coordination, travel logistics, and event planning in a fast-paced global trading environment. Candidates need 2-5 years of administrative experience and strong MS Office skills.

AIOn-siteFull-timeMid LevelMS OfficeMicrosoft 365

Team Assistant

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AIOn-siteFull-timeMid LevelMS Office

Salary

Not specified

Work Location

Amsterdam, North Holland, Netherlands, NL

Work Model

On-site

Experience Required

5 years

Employment Type

Full-time

Experience Level

2-5 years of experience in an administrative or support role

Core Qualifications

Technical (Must-have)

MS OfficeMicrosoft 365Microsoft CopilotCalendar ManagementTravel CoordinationExpense ManagementEvent Planning

Soft Skills

Organizational SkillsAttention to DetailPrioritizationProfessionalismDiscretionCommunicationProactive MindsetOwnership

Key Responsibilities

•Provide day-to-day administrative support to the Executive Assistant to the CEO
•Manage calendars, meetings, and scheduling across multiple time zones
•Organise meeting logistics, including room bookings, catering, and travel arrangements
•Prepare meeting materials, agendas, and presentations
•Act as a point of contact for internal stakeholders on behalf of the CEO Office
•Support cross-regional coordination and ensure timely follow-up on action items
•Coordinate all travel arrangements including flights, accommodation, and itineraries
•Prepare travel briefings and documentation, and proactively handle any changes
•Support the planning of internal events, leadership meetings, offsites, and board-related logistics
•Process expenses, invoices, and approvals accurately and in a timely manner
•Maintain organised records and ensure compliance with internal policies
•Contribute to ad hoc projects and process improvements within the CEO Office

Team AssistantAdministrative SupportCEO OfficeExecutive AssistantOn-siteAmsterdamFlow TradersFull-time

Key Responsibilities

•Provide day-to-day administrative support to the Executive Assistant to the CEO

•Manage calendars, meetings, and scheduling across multiple time zones

•Organise meeting logistics, including room bookings, catering, and travel arrangements

•Prepare meeting materials, agendas, and presentations

•Act as a point of contact for internal stakeholders on behalf of the CEO Office

•Support cross-regional coordination and ensure timely follow-up on action items

•Coordinate all travel arrangements including flights, accommodation, and itineraries

•Prepare travel briefings and documentation, and proactively handle any changes

•Support the planning of internal events, leadership meetings, offsites, and board-related logistics

•Process expenses, invoices, and approvals accurately and in a timely manner

•Maintain organised records and ensure compliance with internal policies

•Contribute to ad hoc projects and process improvements within the CEO Office