Delft
1 week ago
People Operations Lead
FIDUCIAL
Delft
1 week ago
People Operations Lead
Fiducial, a deep-tech startup in defense and autonomy, seeks a People Operations Lead to build and scale HR operations for a distributed European team. The role involves managing contracts, onboarding, hiring operations, and people systems, with a focus on pragmatic, bureaucracy-free processes.
AIRemoteFull-timeSeniorNotionAshby
People Operations Lead
Fiducial, a deep-tech startup in defense and autonomy, seeks a People Operations Lead to build and scale HR operations for a distributed European team. The role involves managing contracts, onboarding, hiring operations, and people systems, with a focus on pragmatic, bureaucracy-free processes.
AIRemoteFull-timeSeniorNotion
Salary
Not specified
Core Qualifications
Technical (Must-have)
NotionAshbySlackChatGPTAI agentsHRISProject ManagementDocumentationProcess BuildingEmployee LifecycleInternational HiringDutch Employment PracticesPayroll CoordinationProbation TrackingPolicy Development
Soft Skills
PragmaticHands-onStructuredBuilder MindsetConfidenceConstructive PushbackEmpathyAccountabilityIndependenceOwnershipAutonomyDirect CommunicationProblem-solving
Preferred Qualifications
Technical (Nice-to-have)
Deeptech ExperienceHigh-tech ExperienceAI ExperienceRobotics ExperienceAerospace ExperienceDefense ExperienceHardware ExperienceEngineering-led Startup ExperienceAutomationDashboard Building
Key Responsibilities
- Build and run core People Operations processes across the employee lifecycle.
- Own workflows for contracts, onboarding, offboarding, employee records, HRIS/data hygiene, policies, and documentation.
- Manage probation tracking and ensure managers hold timely review conversations.
- Maintain and improve the employee handbook and core people documentation.
- Work closely with Finance on payroll, employment cost tracking, and related approvals.
- Identify people risks early and escalate clearly to the COO and leadership team.
- Support hiring managers with role setup, interview process, candidate communication, offer workflows, and hiring process discipline.
- Work closely with technical recruiters on niche talent sourcing, candidate pipeline quality, hiring priorities, and offer coordination.
- Support remote and international hiring, including employment, payroll, contract, relocation, and onboarding for European countries.
- Coordinate 30% ruling applications for eligible employees in the Netherlands with external advisors.
- Improve trackers, templates, checklists, dashboards, and operating rhythms for people processes.
- Turn ambiguous people operations problems into practical workflows with clear owners, timelines, and next steps.
- Drive follow-through across managers, hiring teams, external advisors, and internal stakeholders.
- Use tools such as Notion, Ashby, HRIS platform, Slack, ChatGPT, and AI agents to reduce manual work and improve visibility.
- Gradually help build lightweight processes for performance reviews, salary reviews, role clarity, and future People function scaling.
People OperationsHRHR GeneralistStartupScale-upDeep-techDefenseRemoteNetherlandsInternational Hiring