1 day ago

Executive Assistant

Elsevier

Amsterdam

1 day ago

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Executive Assistant

Executive Assistant to the Managing Director at Elsevier's STM Journals team in Amsterdam. This part-time, hybrid role involves high-level calendar management, travel logistics, meeting coordination, and administrative support for senior leaders. Requires strong organizational skills, Microsoft 365 proficiency, and AI tool fluency.

AIHybridPart-timeMid LevelMicrosoft 365Outlook

Executive Assistant

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AIHybridPart-timeMid LevelMicrosoft 365

Salary

Not specified

Work Location

Amsterdam, North Holland, Netherlands, NL

Work Model

Hybrid, 4 days per week, on-site in Amsterdam

Employment Type

Part-time, 4 days per week

Experience Level

Solid experience in executive support role for senior leaders in global matrixed organisation

Core Qualifications

Technical (Must-have)

Microsoft 365OutlookMicrosoft TeamsWordExcelPowerPointMicrosoft CopilotChatGPTTravel management platformsExpense toolsProcurement systemsCRM

Soft Skills

Organizational skillsWritten communicationVerbal communicationDiscretionProactivePragmaticSolutions-orientedCultural awarenessWarmthProfessionalism

Key Responsibilities

•Proactively manage the MD's complex, evolving calendar across multiple time zones
•Screen and prioritise email and phone communications; draft responses on the MD's behalf
•Anticipate upcoming commitments and deadlines
•Arrange complex domestic and international travel (flights, visas, hotels, ground transport, meeting agendas)
•Prepare comprehensive travel folders
•Prepare briefing materials and research packs for meetings
•Set up and facilitate meetings across in-person, hybrid, and virtual settings (Microsoft Teams)
•Support planning and execution of leadership offsites, team events, and external engagements
•Process expense reports, invoices, and reimbursement requests
•Maintain filing systems, CRM contact databases, and records
•Handle confidential correspondence and sensitive information with discretion
•Support procurement and contract administration
•Build and maintain strong working relationships with stakeholders
•Work closely with other Executive Assistants to ensure seamless coverage
•Support special projects and initiatives led by the MD or other members of the STMJ LT

Executive AssistantAdministrativeSTM JournalsElsevierAmsterdamHybridPart-timeMicrosoft 365Senior Leadership Support

Core Qualifications

Technical (Must-have)

Microsoft 365OutlookMicrosoft TeamsWordExcelPowerPointMicrosoft CopilotChatGPTTravel management platformsExpense toolsProcurement systemsCRM

Soft Skills

Organizational skillsWritten communicationVerbal communicationDiscretionProactivePragmaticSolutions-orientedCultural awarenessWarmthProfessionalism

Key Responsibilities

•Proactively manage the MD's complex, evolving calendar across multiple time zones

•Screen and prioritise email and phone communications; draft responses on the MD's behalf

•Anticipate upcoming commitments and deadlines

•Arrange complex domestic and international travel (flights, visas, hotels, ground transport, meeting agendas)

•Prepare comprehensive travel folders

•Prepare briefing materials and research packs for meetings

•Set up and facilitate meetings across in-person, hybrid, and virtual settings (Microsoft Teams)

•Support planning and execution of leadership offsites, team events, and external engagements

•Process expense reports, invoices, and reimbursement requests

•Maintain filing systems, CRM contact databases, and records

•Handle confidential correspondence and sensitive information with discretion

•Support procurement and contract administration

•Build and maintain strong working relationships with stakeholders

•Work closely with other Executive Assistants to ensure seamless coverage

•Support special projects and initiatives led by the MD or other members of the STMJ LT