Practice Support Coordinator - Notarial team
Clifford Chance
Practice Support Coordinator - Notarial team
Clifford Chance is seeking a Practice Support Coordinator for its Notarial practice in Amsterdam. The role involves preparing and reviewing notarial documentation, managing regulatory filings and compliance processes, and coordinating transactions from instruction to completion. Requires experience in a legal or notarial environment, fluency in Dutch and English, and strong drafting and organisational skills.
Practice Support Coordinator - Notarial team
Clifford Chance is seeking a Practice Support Coordinator for its Notarial practice in Amsterdam. The role involves preparing and reviewing notarial documentation, managing regulatory filings and compliance processes, and coordinating transactions from instruction to completion. Requires experience in a legal or notarial environment, fluency in Dutch and English, and strong drafting and organisational skills.
Salary
Core Qualifications
Technical (Must-have)
Soft Skills
Key Responsibilities
- Independently prepare, review and amend notarial documentation — deeds of incorporation, amendments to articles of association, share transfers and issuances, pledge deeds, mortgage deeds, real estate transfer documentation, and aircraft- and vessel-related deeds.
- Draft corporate resolutions, powers of attorney, authority statements and first drafts relating to share issuances, pledges and transfers.
- Manage post-closing administration, from registration steps to transaction bibles and complete digital records.
- Coordinate registrations and filings with the Chamber of Commerce (Kamer van Koophandel), the Land Registry (Kadaster) and other relevant authorities.
- Arrange apostilles and legalisations through courts, embassies and competent authorities.
- Verify director identities and corporate authorities, and prepare the supporting authority documentation.
- Handle notarial files within the access permissions applicable to the Notary Department, escalating any uncertainty promptly.
- Build and maintain databases of precedents, powers of attorney and standard notarial wording, safeguarding consistency, efficiency and knowledge across the practice.
- Act as a responsive, professional point of contact for clients and external authorities.
- Deliver high-quality document management — correspondence, proofreading, PDF collation, comparison, filing and archiving — alongside matter opening, billing support and diary coordination.