2 days ago

Office & Management Assistant

A.P. Moller - Maersk

Rotterdam

2 days ago

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The Office & Management Assistant provides administrative and organizational support to leaders, teams, and visitors, ensuring efficient day-to-day operations. The role involves calendar management, travel coordination, correspondence, reporting, and general office administration. Based in Rotterdam with a hybrid work model.

HybridFull-timeEntry LevelMicrosoft OfficeOutlook

Office & Management Assistant

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HybridFull-timeEntry LevelMicrosoft Office

Salary

Not specified

Work Location

Rotterdam, South Holland, Netherlands, NL

Work Model

Hybrid

Employment Type

Full-time

Experience Level

Not Applicable

Core Qualifications

Technical (Must-have)

Microsoft OfficeOutlookExcelWordPowerPoint

Soft Skills

OrganizationalMultitaskingAttention to detailCommunicationPrioritizationRelationship building

Key Responsibilities

•Provide administrative and secretarial support to leaders and teams.
•Manage calendars, appointments, and meeting schedules.
•Coordinate travel arrangements.
•Prepare correspondence, presentations, reports, and meeting materials.
•Maintain records, files, and business documentation.
•Coordinate visitor management and meeting logistics.
•Act as a point of contact for general office administration activities.
•Support internal communications and office-related initiatives.
•Assist with the planning and coordination of meetings, workshops, and team events.
•Maintain and update administrative records and data.
•Prepare routine reports, summaries, and presentations.
•Support budget tracking and expense administration activities.
•Ensure accurate documentation and timely completion of administrative processes.
•Build effective working relationships with internal stakeholders and external partners.
•Provide professional support to visitors and colleagues.

AdministrativeOffice ManagementManagement AssistantLogisticsTransportationHybridRotterdamFull-time

Key Responsibilities

•Provide administrative and secretarial support to leaders and teams.

•Manage calendars, appointments, and meeting schedules.

•Coordinate travel arrangements.

•Prepare correspondence, presentations, reports, and meeting materials.

•Maintain records, files, and business documentation.

•Coordinate visitor management and meeting logistics.

•Act as a point of contact for general office administration activities.

•Support internal communications and office-related initiatives.

•Assist with the planning and coordination of meetings, workshops, and team events.

•Maintain and update administrative records and data.

•Prepare routine reports, summaries, and presentations.

•Support budget tracking and expense administration activities.

•Ensure accurate documentation and timely completion of administrative processes.

•Build effective working relationships with internal stakeholders and external partners.

•Provide professional support to visitors and colleagues.