Executive Assistant to General Manager/Pace Lead

Commonwealth Bank

Sydney

4 days ago

Sydney

4 days ago

Apply

Executive Assistant to General Manager/Pace Lead

An experienced Executive Assistant is needed for a 9-month secondment supporting two General Managers at CommSec, Australia's leading online share trading platform. The role involves diary management, inbox management, meeting coordination, and administrative support within a hybrid work model in Sydney.

Apply

Hybrid

Full-time

Senior

Microsoft Office Suite

Salary

Not specified

Work Location

Sydney, New South Wales, Australia, AU

Work Model

Hybrid

Experience Required

5 years

Employment Type

Full-time

Experience Level

Senior (5+ years supporting multiple managers)

Contract Length

9 months

Core Qualifications

Technical (Must-have)

Microsoft Office suite

Soft Skills

attention to detailcustomer servicerelationship buildingcommunicationproactiveflexibletime management

Key Responsibilities

•Provide proactive, effective and efficient administrative support to the General Managers
•Diary management: proactive, efficient time & diary management and maintenance of e-files
•Inbox management: monitor inbox, prioritise emails, assist in preparation of responses
•Document management: collate pre-reading materials, assist in review of papers
•Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers
•Attendance and participation at selected leadership meetings and events
•Co-ordinate/arrange travel, appointments, offsites, conferences & functions
•Establish and maintain strong working relationships within business partners, EAs and other stakeholders
•HR Support: assist with submitting recruitment requests and onboarding
•Generate reports, assist with budgets

Executive AssistantFinancial ServicesSecondmentHybridSydneyAdministrationFull-timeSenior

Key Responsibilities

•Provide proactive, effective and efficient administrative support to the General Managers

•Diary management: proactive, efficient time & diary management and maintenance of e-files

•Inbox management: monitor inbox, prioritise emails, assist in preparation of responses

•Document management: collate pre-reading materials, assist in review of papers

•Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers

•Attendance and participation at selected leadership meetings and events

•Co-ordinate/arrange travel, appointments, offsites, conferences & functions

•Establish and maintain strong working relationships within business partners, EAs and other stakeholders

•HR Support: assist with submitting recruitment requests and onboarding

•Generate reports, assist with budgets