Legal Secretary (Practice Support Coordinator), Perth

Clifford Chance

West Perth

1 week ago

West Perth

1 week ago

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Legal Secretary (Practice Support Coordinator), Perth

Legal Secretary (Practice Support Coordinator) role at Clifford Chance in Perth. Provides proactive practice and administrative support to lawyers, managing billing, matter deadlines, and office operations. Requires 3-5 years law firm experience and intermediate to advanced Microsoft Office skills.

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On-site

Full-time

Mid Level

Microsoft Office

IManage

Salary

Not specified

Work Location

West Perth, Western Australia, Australia, AU

Work Model

On-site

Experience Required

5 years

Employment Type

Full-time

Experience Level

3-5 years’ relevant experience in a law firm or professional services environment

Core Qualifications

Technical (Must-have)

Microsoft Office

Soft Skills

organizationalattention to detailproactivecollaborativeteamworkindependent work

Tools (Must-have)

iManage

Key Responsibilities

•Proactively prepare and manage billing, ensuring accuracy and timeliness
•Assist with matter budgets and financial tracking
•Run conflict checks and open new matters
•Prepare engagement letters
•Coordinate and track matter deadlines, including court filings and submissions
•Maintain team calendars (hearings, deadlines, leave, events)
•Support the collation and submission of legal directory submissions (e.g., Chambers, Legal 500)
•Assist with team knowledge resources (precedents, templates, know‑how)
•Process expense claims
•Manage travel arrangements
•Provide diary management support
•Format short documents (letters, pitches)
•Convert and merge PDFs
•Run document comparisons
•Printing, scanning, and bundling
•Update CVs
•Assist with matter file management in iManage
•Support Front of House during peak periods or absences
•Assist with coordination of office‑wide activities and events

Legal SecretaryPractice Support CoordinatorLegal ServicesAdministrativePerthClifford ChanceFull-timeOn-siteLaw FirmMicrosoft Office

Key Responsibilities

•Proactively prepare and manage billing, ensuring accuracy and timeliness

•Assist with matter budgets and financial tracking

•Run conflict checks and open new matters

•Prepare engagement letters

•Coordinate and track matter deadlines, including court filings and submissions

•Maintain team calendars (hearings, deadlines, leave, events)

•Support the collation and submission of legal directory submissions (e.g., Chambers, Legal 500)

•Assist with team knowledge resources (precedents, templates, know‑how)

•Process expense claims

•Manage travel arrangements

•Provide diary management support

•Format short documents (letters, pitches)

•Convert and merge PDFs

•Run document comparisons

•Printing, scanning, and bundling

•Update CVs

•Assist with matter file management in iManage

•Support Front of House during peak periods or absences

•Assist with coordination of office‑wide activities and events