4 days ago

Legal Specialist

Sensiba LLP

Australia

4 days ago

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Legal Specialist

The Legal Specialist provides substantive, operational, and strategic support across the Legal Department of a global accounting firm. The role involves contract review, legal research, licensing and compliance, legal operations, and cross-functional coordination, requiring 2-4 years of experience and a certificate or diploma in Legal Studies or Paralegal Studies.

AI-enabledHybridFull-timeEntry LevelContract LawLegal Research

Legal Specialist

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AI-enabledHybridFull-timeEntry LevelContract Law

Salary

Not specified

Work Location

Australia, AU

Work Model

On-site, with flexible and remote work options including WeWork subscriptions and access to local offices

Experience Required

4 years

Employment Type

Full-time

Experience Level

2-4 years of experience

Core Qualifications

Technical (Must-have)

Contract LawLegal ResearchContract ReviewLegal ComplianceIntellectual PropertyCorporate GovernanceLegal DocumentationArtificial IntelligenceContract Lifecycle ManagementLegal Ticketing SystemsLegal TerminologyRegulatory ComplianceDue DiligenceMerger and Acquisition Support

Soft Skills

CommunicationOrganizationalTime ManagementAttention to DetailResearchInterpersonalDiscretionConfidentialityJudgmentAdaptabilityCollaborationInitiativeCuriosityContinuous Learning

Preferred Qualifications

Technical (Nice-to-have)

Experience in global organization or professional services firmExperience with legal intake systemsExperience with contract lifecycle managementExperience with legal ticketing systemsExperience with Artificial Intelligence technologies

Key Responsibilities

•Organise, track, and maintain the firm’s state/territory registrations and mobility licenses across relevant jurisdictions.
•Maintain accurate databases and electronic legal files, ensuring proper naming conventions, version control, and retention.
•Assist with preparing and maintaining compliance documentation and regulatory filings.
•Conduct first-line review of both first-party contracts (e.g., customer agreements, Statements of Work, and NDAs on the firm's own templates) and third-party contracts (e.g., vendor agreements and other counterparty paper), aided by artificial intelligence technologies.
•Analyze proposed contractual deviations from approved company templates and playbooks.
•Coordinate negotiation processes with internal stakeholders and external counterparties, while educating internal stakeholders on expectations and rules during negotiations.
•Conduct the initial review and triage of all contracts, both first-party and third-party, applying firm playbooks and AI-assisted tools.
•Respond to client due diligence questionnaires and other client onboarding requirements.
•Serve as primary owner of the Legal Department's ticketing and intake system.
•Triage incoming legal requests and assign matters based on complexity, risk, and urgency.
•Monitor service levels and ensure timely responses to internal stakeholders.
•Maintain reporting metrics, dashboards, and workflow performance measurements.
•Identify opportunities to improve legal intake and service delivery processes.
•Liaise with Administrative, Finance, Operational Services, Growth and other teams to support client contracting, billing inquiries, and collections-related legal matters.
•Assist with inquiries involving insurance documentation, vendor forms, and operational requests.
•Coordinate with outside counsel, including support for intellectual property registrations and other external legal matters.
•Conduct basic legal research and fact-finding to support projects, transactions, and internal inquiries.
•Support the General Counsel and Chief Operating Officer with merger and acquisition activities, including document organisation, due-diligence preparation, and tracking of transaction deliverables.
•Assist with special projects, audits, and initiatives that support the overall Legal function.
•Manage calendars, correspondence, and follow-ups related to legal matters.
•Schedule meetings, prepare materials, and ensure readiness for internal and external legal discussions.
•Maintain confidentiality of sensitive firm and client information at all times.

Legal SpecialistAccountingLegalContract ReviewComplianceLegal OperationsArtificial IntelligenceFull-timeOn-siteAustralia

Core Qualifications

Technical (Must-have)

Soft Skills

CommunicationOrganizationalTime ManagementAttention to DetailResearchInterpersonalDiscretionConfidentialityJudgmentAdaptabilityCollaborationInitiativeCuriosityContinuous Learning

Key Responsibilities

•Organise, track, and maintain the firm’s state/territory registrations and mobility licenses across relevant jurisdictions.

•Maintain accurate databases and electronic legal files, ensuring proper naming conventions, version control, and retention.

•Assist with preparing and maintaining compliance documentation and regulatory filings.

•Conduct first-line review of both first-party contracts (e.g., customer agreements, Statements of Work, and NDAs on the firm's own templates) and third-party contracts (e.g., vendor agreements and other counterparty paper), aided by artificial intelligence technologies.

•Analyze proposed contractual deviations from approved company templates and playbooks.

•Coordinate negotiation processes with internal stakeholders and external counterparties, while educating internal stakeholders on expectations and rules during negotiations.

•Conduct the initial review and triage of all contracts, both first-party and third-party, applying firm playbooks and AI-assisted tools.

•Respond to client due diligence questionnaires and other client onboarding requirements.

•Serve as primary owner of the Legal Department's ticketing and intake system.

•Triage incoming legal requests and assign matters based on complexity, risk, and urgency.

•Monitor service levels and ensure timely responses to internal stakeholders.

•Maintain reporting metrics, dashboards, and workflow performance measurements.

•Identify opportunities to improve legal intake and service delivery processes.

•Liaise with Administrative, Finance, Operational Services, Growth and other teams to support client contracting, billing inquiries, and collections-related legal matters.

•Assist with inquiries involving insurance documentation, vendor forms, and operational requests.

•Coordinate with outside counsel, including support for intellectual property registrations and other external legal matters.

•Conduct basic legal research and fact-finding to support projects, transactions, and internal inquiries.

•Support the General Counsel and Chief Operating Officer with merger and acquisition activities, including document organisation, due-diligence preparation, and tracking of transaction deliverables.

•Assist with special projects, audits, and initiatives that support the overall Legal function.

•Manage calendars, correspondence, and follow-ups related to legal matters.

•Schedule meetings, prepare materials, and ensure readiness for internal and external legal discussions.

•Maintain confidentiality of sensitive firm and client information at all times.