2 weeks ago

Executive Assistant

Maurice Blackburn Lawyers

Brisbane

2 weeks ago

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Executive Assistant

Maurice Blackburn, a leading Australian plaintiff law firm, seeks an experienced Executive Assistant for a 6-month fixed-term contract in Brisbane. The role involves providing high-level administrative and strategic support to senior leaders in a hybrid work environment.

AI-enabledHybridContractEntry LevelMicrosoft SuiteAI Tools

Executive Assistant

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AI-enabledHybridContractEntry LevelMicrosoft Suite

Salary

Not specified

Work Location

Brisbane, Queensland, Australia, AU

Work Model

Hybrid

Employment Type

Contract

Experience Level

Not Applicable

Contract Length

6 months

Core Qualifications

Technical (Must-have)

Microsoft SuiteAI toolsProject CoordinationDocument ManagementStakeholder ManagementConfidentialityOrganizational SkillsCommunication SkillsAnalytical SkillsProblem SolvingJudgmentMultitaskingIndependenceRapport BuildingDiscretion

Soft Skills

CommunicationInterpersonal SkillsOrganizational SkillsProblem SolvingJudgmentDiscretionInitiativeBusiness AcumenAttention to DetailProfessionalism

Key Responsibilities

•Provide high-quality, confidential administrative support and project coordination whilst managing competing priorities.
•Plan and coordinate meetings, prepare briefing materials, and ensure executives are well-informed for discussions and decisions.
•Enable leaders to focus on high-impact priorities by managing workflows and anticipating needs.
•Act as a key point of contact, engaging confidently with stakeholders across the organisation and externally, maintaining strong professional relationships.
•Track and update action items from executive meetings, ensuring follow-up and completion.
•Draft, edit, and distribute correspondence, documents, and presentations with a high level of professionalism and attention to detail.

Executive AssistantLegal ServicesContractHybridBrisbaneAdministrative SupportSenior LeadershipMicrosoft SuiteProject CoordinationStakeholder Management

Core Qualifications

Technical (Must-have)

Soft Skills

CommunicationInterpersonal SkillsOrganizational SkillsProblem SolvingJudgmentDiscretionInitiativeBusiness AcumenAttention to DetailProfessionalism

Key Responsibilities

•Provide high-quality, confidential administrative support and project coordination whilst managing competing priorities.

•Plan and coordinate meetings, prepare briefing materials, and ensure executives are well-informed for discussions and decisions.

•Enable leaders to focus on high-impact priorities by managing workflows and anticipating needs.

•Act as a key point of contact, engaging confidently with stakeholders across the organisation and externally, maintaining strong professional relationships.

•Track and update action items from executive meetings, ensuring follow-up and completion.

•Draft, edit, and distribute correspondence, documents, and presentations with a high level of professionalism and attention to detail.