1 week ago

People Operations Coordinator

Herbert Smith Freehills Kramer

Brisbane

1 week ago

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People Operations Coordinator needed for a national People Operations team at a world-leading international law firm, based in Brisbane, Melbourne or Sydney. This is a 6-month maximum term contract, remote, delivering efficient support across the employee lifecycle using digital tools, automation, AI-enabled solutions and data insights. Requires at least 6 months HR coordination or administration experience and confidence with Microsoft Suite and HRIS.

AI-enabledRemoteContractEntry LevelWorkdayHRIS

People Operations Coordinator

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AI-enabledRemoteContractEntry LevelWorkday

Salary

Not specified

Work Location

Brisbane, Queensland, Australia, AU

Work Model

Remote

Experience Required

0.5 years

Employment Type

Contract

Experience Level

Minimum 6 months experience in HR coordination or administration

Contract Length

6 months

Core Qualifications

Technical (Must-have)

WorkdayHRISMicrosoft SuiteExcelServiceNowContract ExpressReporting toolsDigital toolsAutomationAI-enabled solutionsData insights

Soft Skills

Attention to detailCommunicationPassion for peopleRelationship buildingCuriosityOpenness to learningProactive improvement mindset

Key Responsibilities

•Manage employee lifecycle events including onboarding, movements, parental leave, and departures.
•Maintain accurate employee data and manage business processes within our People information system, Workday.
•Participate in continuous process improvement initiatives using a variety of digital tools.
•Support in the creation and maintenance of standard employee documentation such as creating contracts, initiating and tracking pre-employment checks.
•Coordinate induction sessions and maintain onboarding materials.
•Communicate professionally using templates and process guides.
•Monitor shared inboxes and service platforms to resolve queries promptly.
•Support audit and regulatory activities.
•Escalate risks appropriately.
•Support legal practice compliance processes.
•Collaborate with IT, Payroll, Finance, and other teams to ensure smooth data flow.
•Assist with WHS and Wellbeing initiatives.
•Generate reports to support decision-making.
•Maintain employment-related materials and team resources.
•Contribute to People projects with a proactive, improvement mindset.
•Provide basic administration support when needed (e.g. filing, mail outs and invoicing).

People OperationsHR CoordinatorLegal ServicesHuman ResourcesContractRemoteWorkdayHRISEmployee LifecycleDigital Innovation

Key Responsibilities

•Manage employee lifecycle events including onboarding, movements, parental leave, and departures.

•Maintain accurate employee data and manage business processes within our People information system, Workday.

•Participate in continuous process improvement initiatives using a variety of digital tools.

•Support in the creation and maintenance of standard employee documentation such as creating contracts, initiating and tracking pre-employment checks.

•Coordinate induction sessions and maintain onboarding materials.

•Communicate professionally using templates and process guides.

•Monitor shared inboxes and service platforms to resolve queries promptly.

•Support audit and regulatory activities.

•Escalate risks appropriately.

•Support legal practice compliance processes.

•Collaborate with IT, Payroll, Finance, and other teams to ensure smooth data flow.

•Assist with WHS and Wellbeing initiatives.

•Generate reports to support decision-making.

•Maintain employment-related materials and team resources.

•Contribute to People projects with a proactive, improvement mindset.

•Provide basic administration support when needed (e.g. filing, mail outs and invoicing).