1 week ago

Part Time Legal Assistant

Herbert Smith Freehills Kramer

Sydney

1 week ago

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We are looking for an experienced Legal Assistant to join our Corporate team in Sydney on a part-time, parental leave contract until September 2027. This role provides high-level support to two Partners and two Senior Associates in our busy Funds M&A and Financial Services team and works as part of a job-share arrangement with another experienced Legal Assistant. The role is part-time, working Monday, Tuesday and Wednesday, 9.00am to 5.36pm.

AI-enabledHybridPart-timeMid LevelDiary ManagementInbox Management

Part Time Legal Assistant

Apply

AI-enabledHybridPart-timeMid LevelDiary Management

Salary

Not specified

Work Location

Sydney, New South Wales, Australia, AU

Work Model

Hybrid

Employment Type

Part-time

Experience Level

Experienced Legal Assistant

Contract Length

33 months

Core Qualifications

Technical (Must-have)

Diary managementInbox managementWorkflow managementCorrespondence preparationDocument formattingMatter administrationMeeting coordinationTravel arrangementsClient liaisonBillingCost reportingDeadline managementTechnologyAI tools

Soft Skills

ConfidentOrganisedProactiveJudgementDiscretionCalmService-orientedInnovativeCuriousMentoring

Preferred Qualifications

Technical (Nice-to-have)

Job share experience

Key Responsibilities

•Managing complex diaries, inboxes, workflows and competing priorities
•Acting as a key coordination point for the team across day-to-day administrative matters
•Preparing, formatting and managing correspondence, documents and matter administration to a high standard
•Coordinating internal and client meetings, calls, events and travel arrangements
•Liaising confidently with clients, internal stakeholders and external parties
•Managing billing processes, including pre-bills, edits, finalisation and cost reporting
•Monitoring deadlines, commitments and follow-up actions to help the practice run smoothly
•Supporting the team with client and industry meetings and events
•Working collaboratively with other Legal Assistants and Administrative Assistants across the Corporate group
•Helping identify efficient ways of working, including the use of technology and AI tools where appropriate

Legal AssistantPart-timeHybridSydneyCorporateFunds M&AFinancial ServicesParental leave contractJob share

Core Qualifications

Technical (Must-have)

Soft Skills

ConfidentOrganisedProactiveJudgementDiscretionCalmService-orientedInnovativeCuriousMentoring

Key Responsibilities

•Managing complex diaries, inboxes, workflows and competing priorities

•Acting as a key coordination point for the team across day-to-day administrative matters

•Preparing, formatting and managing correspondence, documents and matter administration to a high standard

•Coordinating internal and client meetings, calls, events and travel arrangements

•Liaising confidently with clients, internal stakeholders and external parties

•Managing billing processes, including pre-bills, edits, finalisation and cost reporting

•Monitoring deadlines, commitments and follow-up actions to help the practice run smoothly

•Supporting the team with client and industry meetings and events

•Working collaboratively with other Legal Assistants and Administrative Assistants across the Corporate group

•Helping identify efficient ways of working, including the use of technology and AI tools where appropriate