2 weeks ago

Part Time Legal Assistant

Herbert Smith Freehills Kramer

Sydney

2 weeks ago

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We are looking for an experienced Legal Assistant to join our Corporate Financial Services team in Sydney on a part-time, parental leave contract until September 2027. The role provides high-level support to two Partners and two Senior Associates and works as part of a job-share arrangement. This is a great opportunity for a confident, organised and proactive Legal Assistant who enjoys being a trusted right-hand support to senior lawyers.

AI-enabledOn-sitePart-timeMid LevelDiary ManagementInbox Management

Part Time Legal Assistant

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AI-enabledOn-sitePart-timeMid LevelDiary Management

Salary

Not specified

Work Location

Sydney, New South Wales, Australia, AU

Work Model

On-site

Employment Type

Part-time

Experience Level

Experienced Legal Assistant

Core Qualifications

Technical (Must-have)

Diary ManagementInbox ManagementWorkflow ManagementCorrespondenceDocument ManagementMeeting CoordinationTravel ArrangementsClient LiaisonBillingReportingMatter Management SystemsOrganizational SkillsTime ManagementAI ToolsMentoring

Soft Skills

ConfidentOrganisedProactiveAttention to DetailClient ServiceJudgmentDiscretionCalmService-orientedInnovativeCollaborative

Preferred Qualifications

Technical (Nice-to-have)

Job Share Experience

Key Responsibilities

•Managing complex diaries, inboxes, workflows and competing priorities
•Acting as a key coordination point for the team across day-to-day administrative matters
•Preparing, formatting and managing correspondence, documents and matter administration to a high standard
•Coordinating internal and client meetings, calls, events and travel arrangements
•Liaising confidently with clients, internal stakeholders and external parties
•Managing billing processes, including pre-bills, edits, finalisation and cost reporting
•Monitoring deadlines, commitments and follow-up actions to help the practice run smoothly
•Supporting the team with client and industry meetings and events
•Working collaboratively with other Legal Assistants and Administrative Assistants across the Corporate group
•Helping identify efficient ways of working, including the use of technology and AI tools where appropriate

Legal AssistantPart-timeOn-siteSydneyCorporate Financial ServicesParental leave contractJob shareLegal ServicesLaw firm

Core Qualifications

Technical (Must-have)

Soft Skills

ConfidentOrganisedProactiveAttention to DetailClient ServiceJudgmentDiscretionCalmService-orientedInnovativeCollaborative

Key Responsibilities

•Managing complex diaries, inboxes, workflows and competing priorities

•Acting as a key coordination point for the team across day-to-day administrative matters

•Preparing, formatting and managing correspondence, documents and matter administration to a high standard

•Coordinating internal and client meetings, calls, events and travel arrangements

•Liaising confidently with clients, internal stakeholders and external parties

•Managing billing processes, including pre-bills, edits, finalisation and cost reporting

•Monitoring deadlines, commitments and follow-up actions to help the practice run smoothly

•Supporting the team with client and industry meetings and events

•Working collaboratively with other Legal Assistants and Administrative Assistants across the Corporate group

•Helping identify efficient ways of working, including the use of technology and AI tools where appropriate