2 weeks ago

Executive Assistant, Chief People Officer

Canva

Sydney

2 weeks ago

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Canva seeks an Executive Assistant (Admin Business Partner) to support the Chief People Officer in Sydney on a 12-month fixed-term contract. The role involves managing the CPO's calendar, inbox, and travel, as well as coordinating the People leadership team's operations. Requires substantial experience partnering with senior leaders and a strategic, proactive mindset.

AI-enabledHybridFull-timeSeniorCalendar ManagementInbox Management

Executive Assistant, Chief People Officer

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AI-enabledHybridFull-timeSeniorCalendar Management

Salary

Not specified

Work Location

Sydney, New South Wales, Australia, AU

Work Model

Hybrid: work remotely and come together on campus for meaningful in-person collaboration

Employment Type

Full-time

Experience Level

Mid-Senior level

Contract Length

12 months

Core Qualifications

Technical (Must-have)

Calendar ManagementInbox ManagementTravel PlanningExpense ManagementMeeting CoordinationProcess ImprovementStakeholder ManagementCommunicationPresentation SkillsProblem SolvingPrioritizationAI Tools

Soft Skills

Strategic ThinkingProactiveTrust BuildingDiscretionAdaptabilityAttention to DetailTeam CollaborationProblem-solvingTime Management

Key Responsibilities

•Own the CPO's day-to-day operations including calendar, inbox, travel, and expenses.
•Plan and run the CPO's travel, expenses and personal logistics end to end.
•Own the prep behind the People leadership team's meeting cadence.
•Coordinate major moments such as global events, offsites and key launches.
•Build and maintain scalable workflows for recurring processes.
•Continuously identify friction points and redesign underlying processes.
•Coordinate across stakeholders to ensure timelines and deliverables stay on track.
•Make recognition part of the rhythm: achievements, milestones and departures.
•Plan moments that bring the team together, like Force for Good days.
•Handle sensitive or fast-moving people matters with discretion.

Executive AssistantChief People OfficerAdmin Business PartnerPeople OperationsHybridSydneyFixed-term contractParental leave coverCanva

Core Qualifications

Technical (Must-have)

Calendar ManagementInbox ManagementTravel PlanningExpense ManagementMeeting CoordinationProcess ImprovementStakeholder ManagementCommunicationPresentation SkillsProblem SolvingPrioritizationAI Tools

Soft Skills

Strategic ThinkingProactiveTrust BuildingDiscretionAdaptabilityAttention to DetailTeam CollaborationProblem-solvingTime Management

Key Responsibilities

•Own the CPO's day-to-day operations including calendar, inbox, travel, and expenses.

•Plan and run the CPO's travel, expenses and personal logistics end to end.

•Own the prep behind the People leadership team's meeting cadence.

•Coordinate major moments such as global events, offsites and key launches.

•Build and maintain scalable workflows for recurring processes.

•Continuously identify friction points and redesign underlying processes.

•Coordinate across stakeholders to ensure timelines and deliverables stay on track.

•Make recognition part of the rhythm: achievements, milestones and departures.

•Plan moments that bring the team together, like Force for Good days.

•Handle sensitive or fast-moving people matters with discretion.