Executive Assistant
Tommy Hilfiger
Executive Assistant
Executive Assistant role supporting Senior Vice Presidents at Tommy Hilfiger in Amsterdam. Requires minimum 3 years of experience as an Executive Assistant at SVP-level or above, with strong organizational, communication, and Microsoft Office skills. Responsibilities include calendar management, meeting support, travel planning, and event coordination.
Executive Assistant
Executive Assistant role supporting Senior Vice Presidents at Tommy Hilfiger in Amsterdam. Requires minimum 3 years of experience as an Executive Assistant at SVP-level or above, with strong organizational, communication, and Microsoft Office skills. Responsibilities include calendar management, meeting support, travel planning, and event coordination.
Salary
Core Qualifications
Soft Skills
Tools (Must-have)
Preferred Qualifications
Tools (Nice-to-have)
Key Responsibilities
- Manage extensive and strategic calendars for SVP-level leaders, prioritizing meetings based on business impact and objectives.
- Monitor and organize inboxes, support with email/task prioritization, and respond to routine queries on behalf of the leaders.
- Ensure leaders are fully prepared for meetings with agendas, objectives, and pre-read materials shared in advance.
- Attend all team and cross-functional meetings (excluding 1:1s), capture detailed notes, and circulate action points promptly.
- Ensure clarity of meeting goals and decision-making requirements; proactively gather and share relevant materials beforehand.
- Organize and lead medium-scale events within the region, including town halls and departmental gatherings, ensuring flawless execution.
- Act as a key liaison between SVPs and internal/external stakeholders, maintaining professionalism and confidentiality at all times.
- Foster collaboration with other assistants and teams across the organization.
- Manage complex domestic and international travel arrangements, including flights, accommodation, and ground transportation, aligned with business priorities.
- Build professional presentations with minimal guidance, leveraging departmental knowledge and input from leaders.
- Lead projects with guidance, researching solutions, and identifying opportunities to improve efficiency for the leadership team.
- Ensure timely and accurate processing of expenses, purchase orders, and invoices, securing approvals within required timelines.