Legal Specialist

Salary

Core Qualifications

Preferred Qualifications

Key Responsibilities

• •Organise, track, and maintain the firm’s state/territory registrations and mobility licenses across relevant jurisdictions.
• •Maintain accurate databases and electronic legal files, ensuring proper naming conventions, version control, and retention.
• •Assist with preparing and maintaining compliance documentation and regulatory filings.
• •Conduct first-line review of both first-party contracts (e.g., customer agreements, Statements of Work, and NDAs on the firm's own templates) and third-party contracts (e.g., vendor agreements and other counterparty paper), aided by artificial intelligence technologies.
• •Analyze proposed contractual deviations from approved company templates and playbooks.
• •Coordinate negotiation processes with internal stakeholders and external counterparties, while educating internal stakeholders on expectations and rules during negotiations.
• •Conduct the initial review and triage of all contracts, both first-party and third-party, applying firm playbooks and AI-assisted tools.
• •Respond to client due diligence questionnaires and other client onboarding requirements.
• •Serve as primary owner of the Legal Department's ticketing and intake system.
• •Triage incoming legal requests and assign matters based on complexity, risk, and urgency.
• •Monitor service levels and ensure timely responses to internal stakeholders.
• •Maintain reporting metrics, dashboards, and workflow performance measurements.
• •Identify opportunities to improve legal intake and service delivery processes.
• •Liaise with Administrative, Finance, Operational Services, Growth and other teams to support client contracting, billing inquiries, and collections-related legal matters.
• •Assist with inquiries involving insurance documentation, vendor forms, and operational requests.
• •Coordinate with outside counsel, including support for intellectual property registrations and other external legal matters.
• •Conduct basic legal research and fact-finding to support projects, transactions, and internal inquiries.
• •Support the General Counsel and Chief Operating Officer with merger and acquisition activities, including document organisation, due-diligence preparation, and tracking of transaction deliverables.
• •Assist with special projects, audits, and initiatives that support the overall Legal function.
• •Manage calendars, correspondence, and follow-ups related to legal matters.
• •Schedule meetings, prepare materials, and ensure readiness for internal and external legal discussions.
• •Maintain confidentiality of sensitive firm and client information at all times.